Privacy Practices

PF-1000      Notice of Privacy Practices for Elam Sports O`ahu

 

THIS NOTICE DESCRIBES HOW MEDICAL INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED AND HOW YOU CAN GET ACCESS TO THIS INFORMATION.  PLEASE REVIEW IT CAREFULLY.

 

Uses and Disclosures

Treatment.  Your health information may be used by staff members or disclosed to other health care professionals for the purpose of evaluating your health, diagnosing medical conditions, and providing treatment.  For example, results of laboratory tests and procedures will be available in your medical record to all health professionals who may provide treatment or who may be consulted by staff members.

 

Payment.  Your health information may be used to seek payment from your health plan, from other sources of coverage such as an automobile insurer, or from credit card companies that you may use to pay for services.  For example, your health plan may request and receive information on dates of service, the services provided, and the medical condition being treated.

Health care operations.  Your health information may be used as necessary to support the day-to-day activities and management of Elam Sports O‘ahu.  For example, information on the services you received may be used to support budgeting and financial reporting, and activities to evaluate and promote quality.

Law enforcement.  Your health information may be disclosed to law enforcement agencies, without your permission, to support government audits and inspections, to facilitate law-enforcement investigations, and to comply with government mandated reporting.

Public health reporting.  Your health information may be disclosed to public health agencies as required by law. For example, we are required to report certain communicable diseases to the state's public health department.

Other uses and disclosures require your authorization.

Disclosure of your health information or its use for any purpose other than those listed above requires your specific written authorization.  If you change your mind after authorizing a use or disclosure of your information you may submit a written revocation of the authorization. However, your decision to revoke the authorization will not affect or undo any use or disclosure of information that occurred before you notified us of your decision.

 

 

Additional Uses of Information

 

Appointment reminders.  Your health information may be used by our staff to send you  appointment reminders.

 

Information about treatments.  Your health information may be used to send you information on the treatment and management of your medical condition that you may find to be of interest. We may also send you information describing other health-related goods and service that we believe may interest you.

 

Individual Rights                                                                             

You have certain rights under the federal privacy standards. These include:

  • The right to request restrictions on the use and disclosure of your protected health information (we are not required to agree to your request, and we may say “no” if it would affect your care).  If you pay for a service or health care item out-of-pocket in full, you can ask us not to share that information for the purpose of payment or our operations with your health insurer (we will say “yes” unless a law requires us to share that information)

  • The right to receive confidential communications concerning your medical condition and treatment (we will say “yes” to all reasonable requests).

  • The right to inspect and copy your protected health information (we will provide a copy or a summary of your health information, usually within 30 days of your request.  We may charge a reasonable, cost-based fee).

  • The right to amend or submit corrections to your protected health information (we may say “no” to your request, but we’ll tell you why in writing within 60 days).

  • The right to receive an accounting of how and to whom your protected health information has been disclosed.

  • The right to receive a printed copy of this notice.

 

Elam Sports O‘ahu Duties

We are required by law to maintain the privacy of your protected health information and to provide you with this notice of privacy practices.

We also are required to abide by the privacy policies and practices that are outlined in this notice.

 

Right to Revise Privacy Practices

As permitted by law, we reserve the right to amend or modify our privacy policies and practices.  These changes in our policies and practices may be required by changes in federal and state laws and regulations.  Whatever the reason for these revisions, we will provide you with a revised notice on your next office visit.  The revised policies and practices will be applied to all protected health information that we maintain.

 

Requests to Inspect Protected Health Information

As permitted by federal regulation, we require that requests to inspect or copy protected health information be submitted in writing.  You may obtain a form to request access to your records by contacting the Office Manager or Privacy Official.

 

Complaints

If you would like to submit a comment or complaint about our privacy practices, you can do so by sending a letter outlining your concerns to:

 

Privacy Official

Elam Sports O‘ahu

91-1027 Shangrila St. Building 1867

Kapolei, HI  96707

 

If you believe that your privacy rights have been violated, you should call the matter to our attention by sending a letter describing the cause of your concern to the same address.

You will not be penalized or otherwise retaliated against for filing a complaint.

 

Contact Person

The name and address of the person you can contact for further information concerning our privacy practices is:

 

Privacy Official

Elam Sports O‘ahu

91-1027 Shangrila St. Building 1867

Kapolei, HI  96707

(808) 674-9595

 

Effective Date

This Notice is effective on or after April 14, 2003.

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